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County commissioner's minutes, July 16-17
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July 24, 2012 |
***Monday, July 16, 2012, Commissioners met in
regular session with Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Road and Bridge Superintendent Jeff
Gutshall joined the meeting to give the
departmental report. Mr. Gutshall did not
present a written report. Mr. Gutshall briefly
mentioned the damage to the snowmobile park that
happens every year.
Mike Sheppard Jr., Trevelyn Sheppard, Pam Stout,
Larry Stout, and Blue Sky Broadcasting Reporter
Mike Brown joined the meeting.
Mr. Gutshall discussed damage done to the
shelter at the snowmobile park caused by last
Friday’s storm. Mr. Gutshall said his assistant
superintendent will take pictures of the damage
caused by cottonwood trees that had fallen down
on the structure.
Mr. Gutshall said he participated in the
tri-agency meeting with the Forest Service and
the Federal Highways Administration and these
agencies will look at the Meadow Creek Road
Project as that is a Forest Highway Project. Mr.
Gutshall said there will be programs through the
Federal Highway Program for roads maintained by
counties that access federal lands. Mr. Gutshall
said with the existing program the intent is to
bank up a few projects to carry forward.
The Meadow Creek Project is a Forest Highways
Project that consists of 4.6 miles of unpaved
road. The Westside Road is another Forest
Highways Project that has been approved,
according to Mr. Gutshall. The project had been
scaled back to the Myrtle Creek Bridge, but that
project is being considered again.
Commissioner Dinning asked if the improvements
to the Myrtle Creek Bridge have been put on
hold. Mr. Gutshall said the bridge wasn’t
scheduled until year 2017. Mr. Gutshall said the
feeling is that anything in the Forest Highways
Program will be carried forward.
Mr. Sheppard Jr. and Trevelyn Sheppard met with
Commissioners to discuss the request to abandon
Trading Post Road and adjacent lots. Mr.
Sheppard presented Commissioners with a map of
the area to be abandoned. Chairman Smith said he
doesn’t have a problem with the abandonment
since the Division of Aeronautics is not
affected. Mr. Sheppard explained how he’s
typically plowed the snow on Trading Post Road
early in the morning prior to Road and Bridge
getting there and how they would like to have
speed bumps, but couldn’t as it’s a County road.
Chairman Smith said no one has property in that
area now with the exception of the Sheppard’s.
Commissioners said rather than abandon the lots
Commissioners would have to declare them surplus
and offer them for sale at public auction. Mr.
Sheppard also presented a legal description of
the road requested to be abandoned. Mr. Sheppard
said the first paragraph of the legal
description pertains to the lots and the second
paragraph refers to Trading Poston Road.
Commissioner Dinning asked about the road in
which a mobile home in that area has access to.
Mr. Sheppard mentioned that road being Klockman
Road.
Mr. Gutshall suggested contacting Attorney
Robinson.
Commissioner Dinning asked how access to other
parcels would be guaranteed and it was said
there are no other landowners in immediate
vicinity as Ken Tompke sold his property to the
Sheppard’s. Commissioner Dining said the lease
with the Sheppard’s for signage would have to be
cancelled prior to offering the property at
public auction. Mr. Sheppard explained how many
people speed on the road and he stops them every
day, but he is not allowed to put in speed
bumps.
Mr. Gutshall said a surveyor should review the
proposal paperwork and Mr. Gutshall should visit
with the surveyor to discuss the right-of-way.
Mr. Sheppard Jr. said JRS Surveying drafted the
information. A portion of the County’s
prescriptive easement runs into this area so the
description would have to state “minus” that
portion of road, according to Mr. Gutshall.
Clerk Glenda Poston joined the meeting at 9:30
a.m.
The meeting with Mr. Gutshall, Mr. Sheppard Jr.,
and Ms. Sheppard ended at 9:30 a.m.
Commissioner Dinning moved to amend the agenda
for Tuesday, July 17, 2012 to discuss the
ambulance service in the County and to make a
motion pertaining to ambulance service.
Commissioner Kirby second. Motion passed
unanimously.
Commissioner Dinning moved to adopt Resolution
2012-32. A resolution authorizing the
disposition of records of the Boundary County
Treasurer’s Office. Commissioner Kirby second.
Motion passed unanimously. Resolution #2012-32
reads as follows:
RESOLUTION 2012-32
A RESOLUTION AUTHORIZING THE DISPOSITION OF
RECORDS
OF BOUNDARY COUNTY TREASURER’S OFFICE
WHEREAS, the Boundary County Treasurer’s Office
is currently storing old records of Boundary
County; and
WHEREAS, due to lack of storage space, the
Boundary County Treasurer’s Office has requested
permission to dispose of old records; and
WHEREAS, the Boundary County Prosecuting
Attorney’s Office has advise the Board of
Boundary County Commissioners regarding the
classification of such records pursuant to Idaho
Code 31-871; and
NOW THEREFORE, upon motion duly made, seconded
and unanimously carried,
IT IS HEREBY RESOLVED, that the following
records be classified and disposed of as
follows:
The following records have been deemed permanent
by the Boundary County Commissioners on the
advice of the County Prosecuting Attorney’s
Office and permanent records must be kept for a
minimum of ten years. The following records are
to be disposed of in the county landfill:
• 1980 Tax Deeds – 1976 Taxes
• 1981 Tax Deeds – 1977 Taxes
• 1982 Tax Deeds – 1978 Taxes
• Tax Deeds Pending Sale documents 1978 – 1982
• Redeemed Tax Deeds 03/1978 to 01/1980
• Tax Deed Property 1988
• Boundary County Properties 06/1996 to 11/1996
• Auditors Certificates 10/03 to 02/04
• 1990 Tax Deeds – 1993 Taxes
• Property Taxes 2001
• Forest Charges 2000
The following records have been deemed
semi-permanent by the Boundary County
Commissioners on the advice of the County
Prosecuting Attorney’s Office and semi-permanent
records must be kept for a minimum of five
years. The following records are to be disposed
of in the county landfill:
• T/A Receipts 2003
• T/A Receipts 2004
• T/A Receipts 01/02 – 02/02
• Daily Receipting 01/02 – 04/02
• Bank Code Edits 2006
• Tax Receipts 2004 – 2007
• Daily Cash Journal 2005
• Daily Cash Journal 06 – 12/2005
• Daily Receipts 01 – 06/2005
• Bankruptcy closed files 2005 + 2006
• Reversals 04/02 to 01/05
• Daily Receipts 2006
• Cash Journal, Auto payments from Mortgage Co.
06/05 – 12/05
• Pre-paid Mobile Home report 08/03 – 09/05
• Monthly Cash Journal Reports 02/2006
• T/A Detail Report 10/04 to 02/06
The following records have been deemed temporary
by the Boundary County Commissioners on the
advice of the County Prosecuting Attorney’s
Office and temporary records must be kept for
minimum of two years. The following records are
to be disposed of in the county landfill:
• Address Changes 2009
Regularly passed and approved on this 17th day
of July, 2012.
COUNTY OF BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/_____________________________
RONALD R. SMITH, Chairman
s/_____________________________
DAN DINNING, Commissioner
s/_____________________________
WALT KIRBY, Commissioner
Reviewed by and on advice of Deputy Prosecuting
Attorney this 17th day of July, 2012.
s/______________________________
JACK DOUGLAS
Deputy Prosecuting Attorney
ATTEST:
s/___________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
By: Michelle Rohrwasser, Deputy
Recorded as instrument #254508
Deputy Clerk Nancy Ryals joined the meeting at
9:40 a.m.
Commissioner Dinning moved to sign the Addendum
to the Airport Manager’s Contract for fiscal
year 2012 through 2014 pending passage of the
County’s budget. Commissioner Kirby second.
Motion passed unanimously.
Mr. and Ms. Stout left the meeting at 9:44 a.m.
9:44 a.m., Commissioner Dinning moved to go into
closed session under Idaho Code #31-874.
Commissioner Kirby second. Motion passed
unanimously. 9:54 a.m., Commissioner Dinning
moved to go out of closed session. Commissioner
Kirby second. Motion passed unanimously.
Clerk Poston and Deputy Clerk Ryals left the
meting.
Commissioners tended to administrative duties.
11:05 a.m., Emergency Services Incident
Commander Bob Graham joined the meeting. Mr.
Graham said on July 12, 2012 the Regulatory
Division of the U.S. Army Corps of Engineers
sent him a letter pertaining to Dike District
#4, but he didn’t receive it until this morning.
Mr. Graham said he was informed there has to be
an engineering design for what the County wants
to do to make the rock support for District #4
permanent in addition to having to complete an
application for a permit. Mr. Graham said Beth
Rinehart with the Corps will write the County
letters if the County chooses not to act. A
permit is required to make the rock permanent
although no one is going to remove it, according
to Mr. Graham. Mr. Graham listed the multiple
state agencies from which the County needs
permits. Commissioner Dinning said if the County
does not complete the application, the local
contractor will not be paid. Mr. Graham
explained which people work for the Corps’s
Regulatory Branch in Walla Walla and which work
for the Colonel in the Seattle Office.
Mr. Graham said he spoke to the Department of
Water Resources and they will send him the
application to complete. The Idaho Department of
Lands Office in Coeur d’ Alene questioned why a
permit was needed for work done on the dike and
was given the answer that the character of the
dike was changed.
Chairman Smith said Commissioners had planned on
talking to Attorney Robinson about matters
relating to a need for rock from pits that may
not have been approved during an emergency
situation.
Commissioners asked Mr. Graham to complete the
application. Commissioner Dinning talked about
requesting an after action report.
Mr. Graham said out of 4,500 yards of rock less
than 2,500 yards was used and the remaining
amount was given to him. Mr. Graham said he
arranged for the rock to be placed outside the
dike of Dike District #9, but the U.S. Army
Corps of Engineers’ representative had some
issues with that.
Mr. Graham left the meeting at 11:29 a.m.
11:30 a.m., Hospital Board of Trustees Chairman
Elden Koon and Hospital CEO/CFO Craig Johnson
joined the meeting to update Commissioners on
Hospital matters.
Mr. Johnson said the Hospital’s Board of
Trustees meeting will be held at noon on August
9, 2012 as a special board meeting in order to
review the Hospital’s audit. The reason for the
change in date is due to a scheduling conflict
with the accounting firm. Mr. Johnson said for
the first six months of the year, the Hospital
experienced a slight profit and still in the
black, but just barely.
Commissioners mentioned payment owed by the
Hospital for the Energy Efficiency and
Conservation Block Grant (EECBG) Grant. Mr.
Johnson said Clerk Poston will receive a phone
call in regards to what is owed for the EECBG
grant.
Mr. Johnson said the Hospital had a lot of cash
flow issues for the first six months for a
variety of issues, but mostly involving
Medicare. Those present discussed issues with
Medicare for physician practices and the
President’s health care plan. Mr. Johnson said
as a hospital, he will have to continue to
implement matters as required. The positive side
of this health care plan is that more people
will have insurance. Mr. Johnson said the rates
for this medical plan, whether it covers costs
or pays less than the costs, would be a problem.
Chairman Smith said the big question is if
people can’t afford insurance, who is going to
pay for it.
Mr. Koon spoke of the building formerly rented
to the Kaniksu Health Clinic and of what
maintenance work needs to be done to the
building. Mr. Koon asked Commissioners if Road
and Bridge would be able to clear away the dirt
that is built up around the building that is
supposed to act as insulation. Mr. Koon said all
that is needed is the equipment. The goal is to
pull the dirt away from the building as it is
not properly insulating the building.
Commissioner Dinning moved to sign the letter of
support for Boundary Community Hospital’s
efforts to obtain a grant to hire a new
physician. Commissioner Kirby second. Motion
passed unanimously.
The meeting with Mr. Johnson and Mr. Koon ended
at 11:50 a.m.
1:30 p.m., Commissioners reconvened for the
afternoon session with Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
1:30 p.m., Clerk Glenda Poston and Deputy Clerk
Nancy Ryals joined the meeting.
Commissioners, Clerk Poston and Deputy Clerk
Ryals conducted a workshop to review the
proposed fiscal year 2012-2013 County budget.
The meeting to review the proposed fiscal year
2012-2013 County budget ended at 4:04 p.m.
***Tuesday, July 17, 2012, Commissioners met in
regular session with Chairman Ron Smith,
Commissioner Dan Dinning, Commissioner Walt
Kirby, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Road and Bridge Superintendent Jeff
Gutshall, Road and Bridge employees Mike Gorg
and J.P. Runyun, and Bruce Drewes, Manager for
the Idaho Transportation T2 Center joined the
meeting.
Mr. Drewes presented Mr. Gorg and Mr. Runyun
with certificates for completing the Idaho T2
Road Scholar Program. Mr. Drewes said the Road
Scholar Program works to help understand
methodology, regulations and requirements
concerning roads, and learning these things
helps create a safer environment. There are nine
courses to complete and most should be able to
complete the courses within four years,
according to Mr. Drewes.
The award presentation ended at 9:15 a.m., and
Mr. Gutshall, Mr. Gorg, Mr. Runyun, and Mr.
Drewes left the meeting.
Commissioner Kirby moved to approve the minutes
of July 2 & 3, 2012. Commissioner Dinning
second. Motion passed unanimously.
9:30 a.m., Clif Warren, Mobility Manager for
District 1, Boundary Economic Development
Specialist Mike Sloan and City of Bonners Ferry
Assistant Administrator David Sims met with
Commissioners to discuss funding issues for
transportation.
Mr. Warren explained that the Senior Hospitality
Center has the ability to assess a $5 per ride
fee for users of the senior center bus and these
funds are used as matches for grants. The issue
is that ridership for the senior bus has been
tapering off each year, according Mr. Warren.
The District is no longer providing funding for
transportation; therefore the Senior Hospitality
Center will lose all funding from the Area
Agency on Aging. Mr. Warren said he spoke to the
Area Agency on Aging and was told they will not
be able to get funding back.
Mr. Warren said Barbara Kovacs with the Senior
Hospitality Center will be $135,000 short this
fiscal year. It was said that Valley Vista and
the Senior Hospitality Center have been affected
by this cut.
Chairman Smith said several years ago, for
whatever reason, the transportation vehicle used
by the Senior Hospitality Center was going to be
taken away so the County offered to cover
insurance costs and possibly repairs as well.
The effect is that Ms. Kovacs has already paid
$3,000 of her own budget and the Area Agency on
Aging cannot provide funding any longer. Mr.
Warren said the grant from the State is
available, the bus is available and the
operating funds are approved, but it boils down
to obtaining enough grant match money. The grant
is for $20,000 and match is approximately
$7,000. It was said Ms. Kovacs will need to find
partners and make a serious commitment to the
community.
Mr. Warren said Ms. Kovacs could let the
operating grant go, keep the Senior Hospitality
Center bus, and just get volunteer drivers, but
then the bus would be strictly a Senior Center
bus and not available for the community. The
drivers are currently being paid, according to
Mr. Warren.
Commissioner Kirby questioned who rides the bus
in addition to the senior citizens. Mr. Sims
said when he spoke to the Restorium
Administrator about it, they weren’t aware the
bus was available to them.
Mr. Sloan spoke of a hypothetical route from the
Hospital to the south end of town near Super 1
in order to get people out and about in town.
Mr. Sims said the $20,000 in grant funds that
Ms. Kovacs receives will only go so far.
Commissioner Dinning said in the past the
Federal Emergency Management Agency (FEMA)
monies had been available for Senior Hospitality
so he doesn’t know if that program is still in
existence.
Those present discussed waiting to reschedule
another meeting in order to have Ms. Kovacs
present to help explain the funding situation.
Mr. Warren discussed requirements needed to be
met if there are designated bus routes.
Clerk Glenda Poston joined the meeting at 9:54
a.m.
Chairman Smith asked how the County takes care
of the Senior Bus insurance. Clerk Poston said
the amount is lumped together and included in a
fleet, but she would look into it.
The meeting with Mr. Sims, Mr. Warren and Mr.
Sloan ended at 10:00 a.m.
Boundary Volunteer Ambulance Board Chairman John
Youngwirth joined the meting.
Commissioner Dinning said he has spoken with Mr.
Youngwirth in order to work out details of an
ambulance service agreement and he wanted to
provide an update to Commissioners. The proposal
is to estimate providing Boundary Volunteer
Ambulance (BVA) between $60,000 and $80,000
sometime before September 2013, to restructure
BVA’s Board to include one County Commissioner,
Boundary Community Hospital’s Administrator, two
representatives from BVA, and one the fire
chiefs. The proposed contract would run through
October 2013. The new board will be in place as
of February 2013 and the new board will work to
set the budget. Commissioner Dinning said this
information is pretty much where the situation
is at and details will need to be developed from
there. If the proposed arrangement does not work
out, the situation is no worse off than where it
is today.
Chairman Smith said in the beginning he
suggested offering $40,000 to BVA and the
impression was given that he wasn’t in favor of
what was taking place when Commissioner Dinning
wasn’t even in favor of forming a taxing
district to begin with.
Chris Peterson joined the meeting.
Chairman Smith said Commissioner Dinning
mentioned the County needed some guarantee. Mr.
Youngwirth said there isn’t a guarantee right
now. Commissioner Dinning said he and Mr.
Youngwirth decided to leave the past behind and
to move forward. Chairman Smith said he thinks
the perception of a majority of the ambulance
members is that he wasn’t in favor of them, yet
now we're offering the same thing he had
proposed himself, with the exception that rather
than $40,000, the amount is between $60,000 and
$80,000.
Mr. Youngwirth said he felt there was a lot of
miscommunication involving everyone throughout
the whole process. It was said the decision was
to start with a clean slate to see if this can
work. Chairman Smith spoke of the issues he had
with BVA’s attorney. Mr. Youngwirth said BVA
also heard complaints about being greedy and is
still getting those complaints so the goal is to
just try and fix it.
Commissioner Kirby said the issue with him is
the County has to front this funding now and in
future he doesn’t want to ever have to raise his
voice again.
Commissioner Dinning said this arrangement isn’t
going to prevent anyone from canceling the
contract, but it provides direct communication
and input by a Commissioner sitting on the
Board. With BVA being a private entity there is
no way either party won’t be able to cancel the
contract.
Commissioner Kirby reiterated that the BVA Board
was going to be restructured between now and
February 2013 and then develop an ambulance
service. Commissioner Dinning said the only
County part will involve funding.
Mr. Youngwirth said BVA’s Board and membership
will figure out how to amend their By-Laws.
Commissioner Dinning said the contract should be
extended right away.
Commissioner Dinning moved to sign the letter to
Boundary Volunteer Ambulance extending the
contract for ambulance services. Commissioner
Kirby second. Motion passed unanimously.
The meeting with Mr. Youngwirth ended at 10:25
a.m.
There being no further business for the morning
session, Commissioners recessed for lunch at
10:25 a.m.
1:30 p.m., Commissioners met for the afternoon
session with Chairman Ron Smith, Commissioner
Dan Dinning, Commissioner Walt Kirby, and Deputy
Clerk Michelle Rohrwasser.
1:30 p.m., Clerk Glenda Poston and Deputy Clerk
Nancy Ryals joined the meeting to resume the
workshop to review the proposed fiscal year
2012-2013 County budget.
Sheriffs’ Office Administrative Deputy Crystal
Denton and Sheriff Sprungl joined the meeting to
assist in reviewing the Sheriff’s Office portion
of the budget.
Sheriff Sprungl and Ms. Denton left the meeting
and those present resumed reviewing the
remaining County budget.
Deputy Clerk Ryals left the meeting at 4:25 p.m.
There being no further business, the meeting
adjourned at 4:40 p.m.
/s/
RONALD R. SMITH, Chairman
ATTEST:
/s/
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk |
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